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HealthRosterthumbnailDownload the Nurse, Midwives, Support and Non Clinical Workforce Software Brochure

Find out about HealthRoster Optima and other Allocate solutions for Nurse, Midwives, Support and Non Clinical Workforce including CloudStaff, HealthAssure Optima and much more.

 

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HealthRoster-and-HealthMedicsDownload the Medical and Science Workforce Software Brochure

Find out about HealthMedics Optima and other Allocate solutions for Medical and Science Workforce including Locum, CloudStaff, HealthAssure Optima and much more.

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HealthAssure brochure thumbHealthAssure Optima
Full governance and assurance software and service

Manage, monitor, evidence and report on regulatory regimes, quality standards, compliance,  quality plans, projects and risks.

Containing ready-to-use applications for key national frameworks, the HealthAssure system is easily cascaded across organisations providing engagement and board to ward assurance.

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Thumbnail-Academy_brochure_healthRoster-OptimaThe Allocate Academy For HealthRoster Optima Customers

Welcome to Optima - our optimal workforce optimisation solution, combining software and services to deliver benefits. As an Optima customer, you receive two important services to assist your organisation in realizing the potential of your investment in a workforce management solution.  In addition to Customer Success, Optima customers are also entitled to use the Allocate Academy. The Academy provides individuals and organisations with formal training and accreditation, meaning organisations have confidence that they have teams with the right skills to use our software to unlock the incredible savings that better workforce planning and deployment offers. Read this brochure for full details of the Academy & for contact details to book on a public course.

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Allocate-Datasheet-Digital CloudStaff RGB v2HealthRoster CloudStaff Datasheet

Regional bank software better than agency

CloudStaff enables organisations to eliminate the cycle of agency reliance by providing software to create shared staff banks for locums, nurses and others.  Uniquely it builds on HealtRoster and HealthMedics which is already used by 200+ NHS organisations and with hundreds of thousands of clinical staff using our mobile app daily CloudStaff provides the fastest and lowest risk route to develop shared banks.

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Healthmedics_datasheet_02_ActivityManager_NewbrandingActivityManager Datasheet
Effectively schedule clinical staff around clinical activity

ActivityManager is a revolutionary way to plan, manage and integrate the activity of medics and entire multi-disciplinary teams as it puts the patient at the heart of the workforce planning process.

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Thumbnail-Datasheet-_MedicOnduty_Newbranding_RGBMedicOnDuty and Locums
Manage who is working, when and where, including locums

MedicOnDuty helps you to create both simple and complex rosters, meeting the unique needs of the medic and science workforce. It integrates with rotas, job plans and service plans providing an effective way to drive fairness and ensure rules to safeguard patient and staff safety are adhered to, while ensuring the most productive results for a sustainable service.

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Thumbnail-Datasheet-_MedicOnline_NewBranding_RGB_01MedicOnline
Leave and on call management designed for doctors

One of the biggest concerns trusts are currently facing is the deteriorating morale of their medical workforce. Combine this with reduced visibility over clinical activity and control over demand and you have a serious problem on your hands. Not only is safety and governance at risk but financial penalty for non-compliance is inevitable.

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Thumbnail-Datasheet-_MedicAppraisal_NewBranding_RGBMedicAppraisal
Appraisal and revalidation software designed for medics

MedicAppraisal is a proven system that supports both doctors and appraisers in delivering compliant, efficient and effective appraisals as required for the revalidation process.

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HRNursingThumbNailHealthRoster Nursing Datasheet

HealthRoster Nursing is the most commonly used e-rostering system in the NHS. More than just e-rostering, HealthRoster Nursing is designed to not just automate roster creation but to make better rosters for both patients and staff alike. The application is designed to ensure that the full benefits of e-rostering are realised, and that follow-on processes (including bank and payroll processing) are also significantly improved.

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HRBankThumbNailBankStaff

Allocate temporary staffing solutions are the most widely used in the NHS. Designed to ensure that appropriately skilled staff are allocated to all available duties on the roster, the solution reduces clinical risk and helps to reduce agency spend by ensuring that bank staff fill vacant duties in the most efficient and effective way.

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ErotaTNHealthMedics: e-Rota for junior doctor rotas

Planning rotas is an essential part of organising the medical workforce. Junior Doctor rotas can be particularly challenging as they need to comply with different sets of rules: the New Deal contract / the New 2016 junior doctors contract and the European Working Time Directive (EWTD) legislation, all specifying different rules and regulations for compliance.

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eJobPalnTNeJobPlan for consultants and SAS doctors

The most common method for writing job-plans is with paper or Excel templates. This approach is viewed as relatively inexpensive. However, in reality paper job planning can become an unnecessarily time-consuming paper-chase that is inconsistently applied across consultants. It can also result in a poorly controlled process, often driven by the needs of the consultants and not the trust. Web-based job planning overcomes all these difficulties and provides many more benefits.

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EOLThumbNailHealthRoster Employee Online (EOL)

A one-stop shop to manage an your working life – be it checking your off-duty, booking leave, managing timesheets, self booking bank shifts or checking HR information.

Our ‘one screen, one click’ approach ensures that this application is designed to be as simple and as easy to use as possible, by everyone.

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Allocate_Insight_Nursing_Workforce_Comparator_NetworkAllocateInsight: Workforce Intelligence for rostering Transformation

At Allocate Software we work directly with Healthcare leaders to understand their challenges via our Insight Managed Reporting Service, which ensures you manage your workforce effectively. We turn data into information and help you action change that results in workforce efficiencies.

 

 

 

 

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Thumbnail-royal-cornwallRoyal Cornwall Hospitals NHS Trust

For the Royal Cornwall Hospital Trust, implementing Allocate's HealthRoster, BankStaff, EmployeeOnline, RosterPerform and SafeCare systems has had a significant impact across the organisation. Adopting these systems and implementing processes has improved patient experience, staff engagement and has enabled a culture of integration and flexibility.

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Thumbnail-plymouth-medicsoptimaPlymouth Hospitals NHS Trust

With the Lord Carter recommendation to have all medical staff on an e-rostering system by October 2018, and with nearly 100 per cent roll out to all its other staff groups, Plymouth Hospitals NHS Trust took the opportunity to bring its junior doctors into the 21st century for absence management.

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Thumbnail-NELFT_case-studyNorth East London NHS Foundation Trust

To achieve its objective of a £10million reduction in agency spend by 31 March 2017, a working group of staff across North East London NHS Foundation Trust began monitoring the trust's compliance with price caps and off-framework agreements, and its use of contracted hours, return to work processes and eight-week rostering.

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Thumbnail-Norfolk-case-studyNorfolk Community Health and Care NHS Trust

Acute and community units across Norfolk are reaping the benefits of a whole-systems approach to bed management and patient flow thanks to the successful implementation of Allocate's SafeCare software.

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Thumbnail-epsom-st-helier-payments-for-additional-sessions-medics-rosteringEpsom and St Helier University Hospitals NHS Trust

The medical rostering team at Epsom and St Helier set out to bring in a new way to record and process all payments for additional sessions. These include additional clinics or theatre lists to support waiting lists, beyond individual job plans and department service plans.

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Thumbnail-East-kent-rostering-turnaroundEast Kent Hospitals University NHS Foundation Trust

Before HealthRoster was initially implemented at East Kent Hospitals University Foundation Trust, rosters had been created by individual wards, in isolation from other areas and with no management visibility. The trust knew that a more efficient and fair approach to workforce deployment was needed, and when the trust was placed into special measures in 2015, an o  pportunity arose for the e-rostering team to have a significant impact.

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Thumbnail-east-north-herts-enhance-care-team-less-agency-case-studyEast and North Hertfordshire NHS Trust

An in-house enhanced nursing care team (ENCT) at East and North Hertfordshire NHS Trust has led to improved patient safety, reduced agency spend and an increase in standards of care for high-risk patients.

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Thumbnail-Dudley-Warsall_hospitals-allocate-case-studyDudley and Walsall Mental Health Partnership NHS Trust

The trust effectively used the HealthRoster interface to manage all bank staff, unsocial hours, overtime and absences. The introduction of e-rostering has helped drastically increase the levels of accuracy and accountability.

 

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Thumbnail-countess-of-chester-case-studyCountess of Chester Hospital NHS Foundation Trust

The e-roster team at the Countess of Chester Hospital has successfully implemented HealthRoster and SafeCare across 30 wards and departments, enabling the trust to develop a workforce based on patient care needs, predicted in real time.

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Thumbnail Allocate Awards case study - Barts

Barts Health NHS Trust

After the WannaCry cyber-attack left the trust with no access to HealthRoster, the software used to manage rosters and view and book bank and agency staff, the e-rostering team at Barts Health NHS Trust put into place an emergency plan to ensure the safe staffing of wards and the correct payment of staff over a three-week period.

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Thumbnail-sherwoodSherwood Forest Hospitals

Using Allocate software to understand the levels of awareness around rostering and to implement a process to ensure the trust had complete visibility and transparency of rosters for all staff groups

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Thumbnail-SOUTH-WEST-yorkshireSouth West Yorkshire Partnership | Absence Management & Reduction

Sickness absence has cost the trust more than £6 million a year. A damning internal audit found services were not consistent in applying sickness policy, and that they were not documenting actions taken or carrying out reviews promptly. The trust has now made absence management one of its key corporate objectives.

 

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Thumbnail-whittington-communityWhittington Health NHS Trust Community - Improvement in service delivery

“One of the biggest challenges in district nursing is the lack of visibility of staff activity. Implementing eCommunity has provided clear visibility of productivity, capacity and demand information. This information is crucial in driving continuous improvement to service delivery.”

Read more of the Whittington's award winning story

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Collaborative-ThumbnaileRostering Improvement | Collaborative Benefits Realisation

How Allocate-Insight, focused improvement and leadership over 90 days can make changes that deliver immediate results and reduce unbudgeted spend by £32m per annum.

 

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08_THUMB_HealthAssure_WolverhamptonHealthAssure Case Study

The Royal Wolverhampton NHS Trust: using HealthAssure for one consistent source of data for the whole organisation, enabling improvement over compliance and releasing time to care. Read now

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01_THUMB_Insight_SalisburySalisbury NHS FT using Allocate Insight to help staff understand rostering basics & find specific areas for improvement

Having had an e-rostering solution in place for many years and recently moved across to Allocate HealthRoster, Salisbury NHS FT had a good foundation for getting the rostering basics right. The Trust was also invited to be part of the Carter Collaborative which identified a range of Key Performance Indicators for the management and deployment of staff.  Allocate Insight has helped Salisbury improve further by giving the trust greater transparency and enabling the trust to use local and national comparisons to challenge performance. Read more

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03_THUMB_Insight_CambridgeHow better visibility of data is helping wards improve rostering at Cambridge University Hospitals NHS FT

Cambridge University Hospitals NHS Foundation Trust is using Allocate Insight to improve the way it uses its nursing workforce via effective rostering, in particular the management of unavailability.

Deputy Chief Nurse Sharon McNally explains how workforce data has helped raise awareness of the basics of rostering, such as managing unavailability, and improving the roster approval process, making it one of the best in the country.

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WWL_CQC_case_Study_TNHealthAssure: CQC case studies

Wrightington, Wigan and Leigh NHS Foundation Trust, share their experience of preparing for CQC Inspection against the KLoE framework.

Kent Community Health NHS Foundation Trust gives an update on clinical review framework implementation.

The Rotherham NHS Foundation Trust leveraged implementing CQCAssure to train staff and prepare for inspection.

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DudleyTNDudley Group | Successful switch from previous provider

The Dudley Group NHS Foundation Trust has switched from its e-rostering system to Allocate Software’s HealthRoster. After a swift and smooth roll-out HealthRoster is now being used in 50 wards and departments and the trust is seeing significant benefits which include: more engaged staff with quick and easy access to up-to-date staffing information, better management information for trust managers and the ability to respond to national staffing requirements. We spoke to project manager Justin Willetts and Deputy Staff Bank Manager Ashleigh Tullett about the move to HealthRoster.

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LeedsYorkTNLeeds and York Partnership NHSFT | Paperless Bank

Through the implementation of a paperless bank with HealthRoster BankStaff, Leeds and York NHS Foundation Trust have increased staff satisfaction, saved administration time and decreased the amount of unfilled shifts as well as the percentage of shifts going out to agency.

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HertsthumbnailHerts P'Ship NHSFT | "Impartial, Fair and Better Care for All"

Staffing is a key issue for the NHS. Especially so in the Mental Health sector, where insufficient numbers of skilled, permanent ward staff is a problem which can affect both clinical leadership and the quality of care provided to service users. Faced with these issues, Hertfordshire Partnership NHS Foundation Trust recognised an urgent need for a computerised rostering system to monitor and optimise its workforce, and to more effectively manage the nursing budget – which had been significantly overspent due to a heavy reliance on bank/agency staff.

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northteesthumbnailNorth Tees and Hartlepool NHS FT explain how they achieved savings of over £550,000 on their nursing agency and overtime spend.

The audit commission (2010) show that NHS organisations spend between 1% and 28% of their total nursing pay budget on temporary staff (bank and agency nurses). Through Allocate’s solution North Tees and Hartlepool NHS Foundation Trust (NTHFT) have reduced their expenditure to 2% and have reduced mortality to the lowest in North East.

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LeedsthumbnailLeeds Teaching Hospitals NHS Trust talks of achieving fairer, safer shifts for staff through e-Rostering.

It’s hard to imagine an organisation with 13,000 staff across six main sites, tasked with delivering critical services to over one million patients per year, reliant on paper-based systems. And yet this was the case with Leeds Teaching Hospital NHS Trust. Despite being one of the biggest trusts in the UK, our rostering processes were rudimentary to say the least. Until recently, that is, when we implemented HealthRoster, an e-Rostering tool.

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CDDTN

HealthRoster Case Study: County Durham and Darlington

County Durham and Darlington NHS Foundation Trust has saved more than £750,000 on avoidable staffing costs, created a fairer system for allocating shifts, cut back on administration and put more staff on the wards with Allocate’s Healthroster.

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RotherhamTNThe Rotherham NHS Foundation Trust CQCAssure Case Study

“This takes it to the next level in terms of triangulation because it means we can take them back to staff and get them directly involved”
Lisa Reid Head of Governance & Assurance

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TN-HSJ-Roundtable-2017HSJ Article: Building a Workforce Without Walls

An HSJ roundtable analysed the importance of creating an NHS in which staff move seamlessly between organisations – and the role that STPs will play in this ...download

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Collaborative-ThumbnaileRostering Improvement | Collaborative Benefits Realisation

How Allocate-Insight, focused improvement and leadership over 90 days can make changes that deliver immediate results and reduce unbudgeted spend by £32m per annum.

 

Download Now

TN-NT-Staffing Levels-Whos-Counting-updatedAug17-1In Association with the Nursing Times "Staffing Levels: Who's Counting?"

With news of growing staff shortages and cuts to training places, nursing feels increasingly understaffed and under pressure. How are nurses faring on the wards, and is anybody listening?

A survey of more than 500 nurses by Nursing Times and Allocate Software, echoes the sentiment in the Keogh review and has found that understaffing is already a serious concern at the frontline with 42% saying their ward was understaffed more than once a week and another 33% saying this happened every day.  Read the survey results and context

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Allocate-Nursing-Time-Safe-Staffing-Dec-2013Safe staffing on the table: A group of chief nurses, directors of nursing and assistant directors of nursing met in London to tackle the thorny issue of safe staffing levels. Allocate hosted the event and The Nursing Times captured their thoughts

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HSJ-Allocate-Article-thumbnailThis is one of the questions addressed in the HSJ and Nursing Times as they report on a HSJ/Allocate Software round-table debate.
The high profile drive to increase the safety of patients while in NHS care has led to a boost in staff recruitment, but how can boards know if they’ve got it right?

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HFMA_rountable-thumbnailDifficulties in recruitment and rising temporary staff costs are contributing to the significant financial pressures for NHS providers this year. An HFMA roundtable discussion provided an insight into the challenges and possible solutions.

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5Rs-of-NHS-mergers-and-On-Screen-2-1The five R’s for NHS mergers and integration. A reflection on best practice

NHS acute providers face an uncertain future, not least the financial constraints resulting direct from the ‘Nicholson Challenge’ - a call to the entire NHS to find £20 billion of efficiency savings by 2013/14. The pressure to find these savings is being felt most in the acute sector where there is speculation that around 20 hospital trusts are in financial meltdown.

The Allocate Executive Advisory Board (2012) has prepared this briefing as a short guide to highlight areas that should be taken into consideration by organisations considering structural reorganisation – whatever shape it comes in.

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CQCHealthBookThumbNailThe booklet, created by Jane Burgess at Kent Community Trust, explains the standards (or Outcomes) which we must meet in order to maintain registration of our services with the Care Quality Commission (CQC). It is based on the CQC guidance document Essential Standards of Quality and Safety (March 2010) and has been designed to help staff relate the Outcomes to their day-to-day roles.

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FrancisResourceTNThe Francis report, Keogh and Berwick reports all revisit common challenges around safe staffing, values, culture and standards of care, and they all raise the question of how accountable individuals, at all levels, assure themselves. We decided to produce this publication because we wanted to show there are many examples at ward, service and organisation level where people are using information effectively to increase the amount of time spent on patient care, ensuring the right skill mix is available on the ward and managing staff to meet predicted future demand.

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CoBthumbnailDuring 2011/12, the reform of the NHS will move forward with a transitional re-alignment of commissioning as we move from the former Primary Care Trust-based (PCT) commissioning system to one where Clinical Commissioning Groups (CCGs) and the National Commissioning Board (NCB) take over this responsibility. As a trusted partner to the NHS, Allocate Software commissioned the Good Governance Institute (GGI) to carry out some research and develop thinking around the unique role of PCT clusters as they go forward into a pivotal year.

HealthAssure and HealthPerform is online software that supports boards in managing their the real-time governance, risk & compliance responsibilities. We are working with commissioning boards as they navigate their way through the current reforms, and have felt it important to share some of the lessons and examples from our clients and others at this complex but exciting time.

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