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CQCHealthBookThumbNailThe booklet, created by Jane Burgess at Kent Community Trust, explains the standards (or Outcomes) which we must meet in order to maintain registration of our services with the Care Quality Commission (CQC). It is based on the CQC guidance document Essential Standards of Quality and Safety (March 2010) and has been designed to help staff relate the Outcomes to their day-to-day roles.

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Allocate-Nursing-Time-Safe-Staffing-Dec-2013Safe staffing on the table: A group of chief nurses, directors of nursing and assistant directors of nursing met in London to tackle the thorny issue of safe staffing levels. Allocate hosted the event and The Nursing Times captured their thoughts

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HSJ-Allocate-Article-thumbnailThis is one of the questions addressed in the HSJ and Nursing Times as they report on a HSJ/Allocate Software round-table debate.
The high profile drive to increase the safety of patients while in NHS care has led to a boost in staff recruitment, but how can boards know if they’ve got it right?

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FrancisResourceTNThe Francis report, Keogh and Berwick reports all revisit common challenges around safe staffing, values, culture and standards of care, and they all raise the question of how accountable individuals, at all levels, assure themselves. We decided to produce this publication because we wanted to show there are many examples at ward, service and organisation level where people are using information effectively to increase the amount of time spent on patient care, ensuring the right skill mix is available on the ward and managing staff to meet predicted future demand.

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CoBthumbnailDuring 2011/12, the reform of the NHS will move forward with a transitional re-alignment of commissioning as we move from the former Primary Care Trust-based (PCT) commissioning system to one where Clinical Commissioning Groups (CCGs) and the National Commissioning Board (NCB) take over this responsibility. As a trusted partner to the NHS, Allocate Software commissioned the Good Governance Institute (GGI) to carry out some research and develop thinking around the unique role of PCT clusters as they go forward into a pivotal year.

HealthAssure and HealthPerform is online software that supports boards in managing their the real-time governance, risk & compliance responsibilities. We are working with commissioning boards as they navigate their way through the current reforms, and have felt it important to share some of the lessons and examples from our clients and others at this complex but exciting time.

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HFMA_rountable-thumbnail

Difficulties in recruitment and rising temporary staff costs are contributing to the significant financial pressures for NHS providers this year. An HFMA roundtable discussion provided an insight into the challenges and possible solutions.

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Allocate-Academy_booklet-thumnailIntroducing the Allocate Academy

Our training and accreditation programmes are designed to ensure administrators, users and even sponsors of our software are empowered with knowledge, in-depth understanding and confidence. The scope of our curriculum delivers this knowledge and understanding in both the software as well as the processes and context in which the software needs to work, whether that context is rostering best practice for ward managers, workforce planning, workforce performance management or governance and assurance processes.

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CQCHealthBookThumbNailThe booklet, created by Jane Burgess at Kent Community Trust, explains the standards (or Outcomes) which we must meet in order to maintain registration of our services with the Care Quality Commission (CQC). It is based on the CQC guidance document Essential Standards of Quality and Safety (March 2010) and has been designed to help staff relate the Outcomes to their day-to-day roles.

Download Now

PenangthumbnailPenang Adventist Hospital (PAH) prides itself on being one of the most visionary and IT-savvy hospitals in Malaysia, it was also the first Joint Commission International (JCI) accredited hospital in Malaysia. PAH is proud of this reputation, and acquired Allocate’s Healthroster solution to further demonstrate its leading edge approach to workforce management by equipping managers with the best possible tools to ensure the most efficient and effective use of staff in line with service needs.

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RealTimeThumbnailRealTime - Length of Stay Reduction

RealTime from Allocate Software is a programme of RealTime Length of Stay Background clinical process improvement consultancy backed up by real time decision support, discharge planning and patient flow management software.

RealTime will help you rapidly free up beds by reducing length of stay through the innovative re-engineering of clinical process around discharge planning and patient journeys. The process improvement is clinician led, based on a proven clinician developed methodology that enables all aspects of discharge planning to be clinically driven and collaboratively managed.

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SouthamptonthumbnailOne of a Community Trust's biggest challenges is to manage highly complex rosters of diverse, integrated and mobile staff groups that practice across different locations, team structures, delivering increasingly specialist care. In challenging financial times, the trust was focussed on new ways of improving efficiency and removing any wastage through current processes. Improving the existing situation was not possible by simply enhancing existing processes. A need for greater transparency and objectivity of staff deployment could only be delivered by the application of an e-Rostering solution.

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sms
HealthRoster BankStaff -Employee Texting Service allows organisations to automatically alert the right staff of available duties. Sending text messages direct to their mobile phones, it allows staff interested in a shift to respond instantly confi rming or declining availability and it even allows staff to express interest via simple, fast and efficient text messages.

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Allocate-Nursing-Time-Safe-Staffing-Dec-2013Safe staffing on the table: A group of chief nurses, directors of nursing and assistant directors of nursing met in London to tackle the thorny issue of safe staffing levels. Allocate hosted the event and The Nursing Times captured their thoughts

Download Now

HSJ-Allocate-Article-thumbnailThis is one of the questions addressed in the HSJ and Nursing Times as they report on a HSJ/Allocate Software round-table debate.
The high profile drive to increase the safety of patients while in NHS care has led to a boost in staff recruitment, but how can boards know if they’ve got it right?

Download Now

salisburyTNThe team at Salisbury NHS Foundation Trust took just four months to go-live with HealthRoster after taking the decision to change its e-rostering software. Today the team says they have a system that ward managers find easier to use, which is fully integrated to payroll and that has the reporting ability that will help ensure both safe and effective use of staff.

We spoke to e-Rostering Project Manager, Debbie Dupont about the motivation and the concerns of implementing a new system; we ask how they managed the roll-out of the HealthRoster and what the benefits have been so far.

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DudleyTNThe Dudley Group NHS Foundation Trust has switched from its e-rostering system to Allocate Software’s HealthRoster. After a swift and smooth roll-out HealthRoster is now being used in 50 wards and departments and the trust is seeing significant benefits which include: more engaged staff with quick and easy access to up-to-date staffing information, better management information for trust managers and the ability to respond to national staffing requirements. We spoke to project manager Justin Willetts and Deputy Staff Bank Manager Ashleigh Tullett about the move to HealthRoster.

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SheffieldTNUnderstanding why using The Allocate Cloud for HealthRoster has made both business sense and user sense.

In 2013 Sheffield Teaching Hospital NHS Foundation Trust took the decision to move its e-Rostering software, HealthRoster, to The Allocate Cloud allowing them to improve mobile access and avoid new IT infrastructure costs. We talk to Rachel Bird who is the lead for the project to understand the rationale for the decision and explore the benefits twelve months on.

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FrancisResourceTNThe Francis report, Keogh and Berwick reports all revisit common challenges around safe staffing, values, culture and standards of care, and they all raise the question of how accountable individuals, at all levels, assure themselves. We decided to produce this publication because we wanted to show there are many examples at ward, service and organisation level where people are using information effectively to increase the amount of time spent on patient care, ensuring the right skill mix is available on the ward and managing staff to meet predicted future demand.

Download Now

SouthTeeCSTNThe Trust embarked on a project to roll out HealthRoster and the introduction of the software provided an ideal opportunity to review the rostering processes. The Trust recognised that many of the tasks of rostering were effectively administrative and that with the introduction of HealthRoster these tasks could be better managed by a centralised team - this approach is known as centralised rostering. The team at South Tees recognised this approach needed the buy-in and support of the nursing workforce; to achieve this the Trust focused on creating the correct working practices and rostering policies to ensure the provision of safe, efficient care while at the same time providing fair and transparent rosters for staff.

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LeedsYorkTNThrough the implementation of a paperless bank with HealthRoster BankStaff, Leeds and York NHS Foundation Trust have increased staff satisfaction, saved administration time and decreased the amount of unfilled shifts as well as the percentage of shifts going out to agency.

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NorthDevTNCaroline Raby, eRoster Operational Lead, Northern Devon Healthcare NHS Trust has been involved in a number of projects concerned with clinical staffing and improving efficiency. The initial focus was on nursing and the trust went live with Allocate HealthRoster in 2008. However, the trust has now embarked on an initiative to bring medical staff including consultants as well as non-medical staff into its programme.

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NorthMiddleTN18 months to make a 20% reduction in length of stay, one ward safely closed and £1.3m savings

The challenges
• Needed to make cash releasing savings as part of CIP.
• The bed management system was only capable of managing beds and didn’t manage how people moved through the system.
• The bed managers and site team had a very manual process of phoning up to check bed state.

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OxleastnOxleas NHS Foundation Trust recognised a need for a computerised e-rostering system to monitor and optimise its workforce, and to more effectively manage the nursing budget - which represents the largest proportion of the Trust’s expenditure. The Trust’s 1,700-strong nursing workforce were historically deployed at ward/unit level by a manually driven paper based solution. The Trust introduced Allocate’s HealthRoster to provide a more efficient way of managing staff through improved rostering, to objectively measure how and where staff are being utilised, and to identify where savings could be made through streamlining processes.

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HertsthumbnailImpartial, fair and helping deliver the very best in clinical care while delivering more benefits for staff.

Staffing is a key issue for the NHS. Especially so in the Mental Health sector, where insufficient numbers of skilled, permanent ward staff is a problem which can affect both clinical leadership and the quality of care provided to service users. Faced with these issues, Hertfordshire Partnership NHS Foundation Trust recognised an urgent need for a computerised rostering system to monitor and optimise its workforce, and to more effectively manage the nursing budget – which had been significantly overspent due to a heavy reliance on bank/agency staff.

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northteesthumbnailAre you being as efficient as possible in relation to your Bank and Agency staff usage? Esther Blakey, Trust Nursing Resource Manager at North Tees and Hartlepool NHS FT explains how their Trust has achieved savings of over £550,000 on their nursing agency and overtime spend.

The audit commission (2010) show that NHS organisations spend between 1% and 28% of their total nursing pay budget on temporary staff (bank and agency nurses). Through Allocate’s solution North Tees and Hartlepool NHS Foundation Trust (NTHFT) have reduced their expenditure to 2% and have reduced mortality to the lowest in North East.

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LeedsthumbnailLeeds Teaching Hospital NHS Trust - Sue Dodd, Senior Sister on the Infection and Travel Medicine Ward, Leeds Teaching Hospitals NHS Trust talks of achieving fairer, safer shifts for staff through e-Rostering.

It’s hard to imagine an organisation with 13,000 staff across six main sites, tasked with delivering critical services to over one million patients per year, reliant on paper-based systems. And yet this was the case with Leeds Teaching Hospital NHS Trust. Despite being one of the biggest trusts in the UK, our rostering processes were rudimentary to say the least. Until recently, that is, when we implemented HealthRoster, an e-Rostering tool.

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CDDTNCounty Durham and Darlington NHS Foundation Trust has saved more than £750,000 on avoidable staffing costs, created a fairer system for allocating shifts, cut back on administration and put more staff on the wards with Allocate’s Healthroster.

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RotherhamTNLisa Reid, Head of Governance & Assurance, runs the trust’s Assurance Unit the main role of which is to provide assurance to the Board of Directors in relation to legislative and regulatory compliance, quality assurance and governance across the trust. The Unit provides independent, impartial and objective assurance and support designed to add value and improve the Trust’s control environment.
In 2011 the responsibility for assuring Care Quality Commission compliance was split from the responsibility for delivering compliance at Board level resulting in Lisa’s Director (the Chief of Corporate and Legal Affairs) being charged with assuring the trust’s CQC compliance

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Find out how Derbyshire Community Health Services NHS Foundation Trust are improving workforce efficiency, safe staffing, reducing agency staff costs and improving shift working patterns

Derbyshire Community Health Services NHS FT. Reducing agency. Safe Care. Responsive Workforce

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Find out how Leicestershire Partnerships NHS Trust are making every hour count and reducing the number of unused hours from a run rate of circa £500k to £22k per four week period

Leicestershire Partnerships NHS Trust make use of HealthRoster’s Avoidable Cost Report with remarkable results 

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WWL_CQC_case_Study_TN

Wrightington, Wigan and Leigh NHS Foundation Trust's Compliance & Assurance Lead Deborah Pullen shares her experience of preparing for CQC Inspection against the KLOE framework.

The Trust received their CQC inspection notification and moved quickly with Allocate Software to set up CQCAssure to enable staff to easily submit KLOE based self assessments for wards and departments.
"This provided invaluable preparation and also organisational insight. It provided a fantastic opportunity for operational staff at ward and department level to really get into the detail of the KLOE which positively contributed to improving their confidence prior to and during our inspection."

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HRNursingThumbNailHealthRoster Nursing is the most commonly used e-rostering system in the NHS. More than just e-rostering, HealthRoster Nursing is designed to not just automate roster creation but to make better rosters for both patients and staff alike. The application is designed to ensure that the full benefits of e-rostering are realised, and that follow-on processes - including bank and payroll processing - are also significantly improved.

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HRCommunityThumbNailHealthRoster Community has been designed specifically to manage not just when a member of staff is working but where - within a single roster. This enables effective rostering and management of staff across all locations; be it community hospitals, health centres, community clinics, GP practices or service users/patients homes, the visibility of the ‘where’ of working and unfilled duties is crucial to delivering optimised care.

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HRBankThumbNailAllocate temporary staffing solutions are the most widely used in the NHS. Designed to ensure that appropriately skilled staff are allocated to all available duties on the roster, the solution reduces clinical risk and helps to reduce agency spend by ensuring that bank staff fill vacant duties in the most efficient and effective way.

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ErotaTNHealthMedics: e-Rota for junior doctor rotas

Planning rotas is an essential part of organising the medical workforce. Junior Doctor rotas can be particularly challenging as they need to comply with different sets of rules: the New Deal contract / the New 2016 junior doctors contract and the European Working Time Directive (EWTD) legislation, all specifying different rules and regulations for compliance.

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eJobPalnTNe-JonPlan for consultants and SAS doctors

The most common method for writing job-plans is with paper or Excel templates. This approach is viewed as relatively inexpensive. However, in reality paper job planning can become an unnecessarily time-consuming paper-chase that is inconsistently applied across consultants. It can also result in a poorly controlled process, often driven by the needs of the consultants and not the trust. Web-based job planning overcomes all these difficulties and provides many more benefits.

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CQCHealthBookThumbNailThe booklet, created by Jane Burgess at Kent Community Trust, explains the standards (or Outcomes) which we must meet in order to maintain registration of our services with the Care Quality Commission (CQC). It is based on the CQC guidance document Essential Standards of Quality and Safety (March 2010) and has been designed to help staff relate the Outcomes to their day-to-day roles.

Download Now

CQCThumbNail-NEW1CQCAssure is a pre-built online application designed to address the reporting, self-assessment and assurance-gathering needs of CQC Fundamental Standards. Complete with CQC KLOE, Clinical Review, Quality Report and Monitor Well-Led; CQCAssure covers all aspects of the CQC regulatory process. It gives Boards assurance and confidence in their ability to audit and safeguard quality and avoid regulatory surprises. CQCAssure enables anyone in the organisation, wherever they are, to understand their obligations and demonstrate assurance  in response to the CQC five questions - Safe,  Effective, Caring, Responsive and Well Led.

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NICEThumbNail-NEWNICEAssure Datasheet

NICEAssure, an application on HealthAssure, is a single online solution for NICE Guidelines, NICE Quality Standards and NCEPOD. NICEAssure is software backed up by a fully managed service to ensure organisations are always working with the most recent Quality Standards & Guidelines.

The solution can be used standalone or alongside other HealthAssure applications such as OutcomesAssure and CQCAssure to provide a comprehensive quality governance and compliance solution. NICEAssure is flexible enough to adapt to your organisation's structure.

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e-TimesheetThumbNaile-Timesheets Data Sheet

e-Timesheets delivers improved accuracy of payroll data and alleviates the administrative burden of timesheet management.

The solution can be used as a standalone to automate timesheets for all staff, or as part of an integrated solution with our HealthRoster product to manage the timesheets of non-rostered staff and put in place a more effective solution to achieve improved accuracy of data, cost savings and efficiency benefits across the organisation.

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ExpenseMAY14TNAllocate Software, following a detailed review process, is an expenses supplier to the NHS ESR Programme. Allocate e-Expenses is the only solution to automatically cross reference expense claims with HealthRoster staff rosters in real time, improving claim accuracy whilst removing admin burden.

Our solution has been developed with our NHS customers to ensure it reduces admin for everyone and makes the most of existing information and systems. It is proven and cuts through the complexity of submitting and processing expenses claims making life easier for all.

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EOLThumbNail
Everything, every time, everywhere. HealthRoster Employee Online (EOL) is a one-stop shop to manage an individual’s working life – be it looking at their roster, checking or booking leave, managing timesheets, self booking bank shifts or checking HR information.

Our ‘one screen, one click’ approach ensures that this application is designed to be as simple and as easy to use as possible, by all users. This empowers individuals to monitor and manage their working life, it also saves managers time by enabling staff and eliminating manager administration.

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sms
HealthRoster BankStaff -Employee Texting Service allows organisations to automatically alert the right staff of available duties. Sending text messages direct to their mobile phones, it allows staff interested in a shift to respond instantly confi rming or declining availability and it even allows staff to express interest via simple, fast and efficient text messages.

Download Now

HealthRosterthumbnailIntroducing Allocate HealthRoster, the only solution designed to simplify the management of all staff groups and all staff types, whether substantive, bank or agency, with one consolidated view.

Developed by Allocate, the market-leading supplier of healthcare workforce and governance solutions, HealthRoster is the UK’s most widelyused e-rostering and temporary staff solution, used in over 60% of NHS Trusts and deploying over a million staff in more than 300 organisations worldwide.

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HealthSuitethumbnail
HealthSuite - designed to help healthcare providers improve the delivery of patient care by optimising people, processes, performance and assurance. HealthSuite comprises four solutions, HealthRoster, SafeCare-Live, Allocate-Insight, HealthMedics, RealTime PatientFlow and HealthAssure, each containing a range of applications. Together they provide a holistic approach to improving patient care and optimising healthcare delivery, from board to point of care.

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SafeCare-Live is software that captures and reports on safe staffing to support every stage of healthcare workforce planning and delivery. Watch our handy animation below for a simple overview of safe staffing and how SafeCare-Live works

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Find out how Derbyshire Community Health Services NHS Foundation Trust are improving workforce efficiency, safe staffing, reducing agency staff costs and improving shift working patterns

Derbyshire Community Health Services NHS FT. Reducing agency. Safe Care. Responsive Workforce

Share this video on Twitter

Download Now

HealthRoster-and-HealthMedics

Software to manage your entire workforce and ensure safe staffing based on patient need.

Introducing Allocate HealthRoster and HealthMedics, used by over 300 healthcare organisations to ensure a patient-centred approach to workforce planning and delivery. Our approach integrates the rosters and activity of all staff groups including medics, nurses, and multi-disciplinary teams, whether permanent or temporary, to ensure that all staff time is used effectively and efficiently, resulting in happier staff and a better patient experience and outcomes.

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Nursing-workforce-benchmarkAllocate Insight: Nursing Comparator Network

Moving beyond curious comparisons to insightful improvements.

Our aim is to provide data + industry insight + learning to systematically drive improvement. Managing the healthcare workforce is complex. Knowing where you stand on key staffing metrics when compared to peers is a powerful tool to prompt further questions or provide assurance, indeed the benefits of such comparisons have been documented in CQC reports and by other central bodies. However at Allocate we believe this we believe this data alone will only give you part of the story....

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Nurse_Revalidation_thumbnailNurseRevalidation is online e-Portfolio software combined with Allocate’s service to provide organisations with a comprehensive solution for nurse and midwife appraisal, revalidation and education.

Supporting the needs of all nursing, midwifery and care worker staff
NurseRevalidation meets the needs of both individual users and groups, this means a single system can be used across the organisation for all nursing and midwifery staff. The software is highly configurable system, while at the same time ensuring processes and workflows are standardised to ensure quality, robustness and consistency.

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SafeCare-ipad-image

SafeCare-Live, real-time staff deployment based on patient demand for safer and more efficient staffing levels.

SafeCare-Live dynamically brings information on the actual staff levels together with the numbers and needs of patients. It provides a real-time shift-by-shift view of required versus actual staffing across an organisation making it easier to be responsive to changes in demand or staff availability.

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Find out how Leicestershire Partnerships NHS Trust are making every hour count and reducing the number of unused hours from a run rate of circa £500k to £22k per four week period

Leicestershire Partnerships NHS Trust make use of HealthRoster’s Avoidable Cost Report with remarkable results 

Share this video on Twitter

Download Now

Allocate-Academy_booklet-thumnailIntroducing the Allocate Academy

Our training and accreditation programmes are designed to ensure administrators, users and even sponsors of our software are empowered with knowledge, in-depth understanding and confidence. The scope of our curriculum delivers this knowledge and understanding in both the software as well as the processes and context in which the software needs to work, whether that context is rostering best practice for ward managers, workforce planning, workforce performance management or governance and assurance processes.

Download Now

Watch the new animation explaining how to avoid lost hours of care by managing unused hours in HealthRoster

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