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for Private Hospitals

Intelligent Rostering | Financially Smarter | Clinically Safer

Discover OptimaFree roster health check

Discover how you can turn rostering into the operational centre of how you run your private hospital

Our Private Hospital Community

The Optima Difference

For us, workforce management is more than just creating a roster, and then revisiting it to run payroll. It’s about efficient use of your staffing resource you have available, so you can deliver a safe Private Hospital service.

The old way leads to staffing gaps when there shouldn’t be and that are costly to fill, as well as times when you’re over staffed and wasted resource.

All this leads to unhappy, burnt out staff. Plus, an unsafe service for your patients.

Make your rosters work for you

We take the concept of a roster and turn it into the operational centre of how you run your Private Hospital. By using Optima to make your rosters the foundation of your service delivery, you can ensure you are delivering a service that is correctly staffed, safe for everyone and within budget.

  • Centralise and streamline rostering operations to drive cost savings
  • Ensure the right people are in the right place, to provide the right care
  • Plan, deploy people and resource safely, in the most sustainable and fair way

1. Create the best possible rosters

With innovative automation and people-centric processes that build-in leave and shift requests from the start, our comprehensive Optima suite enables you to easily create complex, multi-disciplinary team schedules. Real time data means your rosters tell you how they are performing on safety, budget and other key KPI’s.

  • Drive costs savings by centrally & streamlining rostering operations
  • Improves staff satisfaction and retention thanks to fair and efficient rosters
  • Integrates with payroll providers for a simple and error free process

2. Let your rosters live and breathe

There is always going to be changes in the roster, right up to the day the shift is worked. With real time data and in-built rules & reporting, Optima enables you to deal with the changes as they happen, clearly identifying any gaps so you can fill them quickly, and at the right cost.

  • Integrate bank operations with your rosters to reduce agency spend and fill the shift at the right cost

3. Move from just planning, to live operations

When the shift starts, empower your operational teams to deliver a safe, quality service. With access to the live data, for both your workforce and patient acuity, your teams can deal with changes and fix problems as they are happening, using the data to support their Professional Judgement.

  • Quickly identify issues to enable managers to flex in line with patient demand
  • Report on planned, actual and required care hours to help review staffing levels
  • Integrates with time and attendance solutions, to support accurate payroll
Discover the Optima platform

HCRG Care Group | Customer story

“We release provisional payslips a lot earlier in the month than we used to. Initially, this was a little controversial because the payroll team didn’t want to deal with pay queries while working on the next payroll. However, we have found that come payday; there are hardly any issues or problems with pay. People are much happier.” 

Paul Lundbeck, People Services Director | HCRG

Discover how HCRG Care Group uses Allocate Optima to overcome data duplication, improve payroll accuracy and save £800,000.

Read now

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