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Share bank and locum workforces with Allocate Cloudstaff

and reduce agency and admin spend.

Share bank and locum workforces with Allocate CloudStaff

and reduce agency and admin spend.

Allocate CloudStaff supports you to share bank and locum workforces to create a regional collaborative bank.

It acts as a third line of defence after good rostering and internal bank staff fulfillment. With an extended bank of staff, you can maximise opportunities for flexible workers, minimise the need for agency, and significantly reduce agency spend.

Allocate CloudStaff can be used across all staff groups and links trusts together to create an integrated view of demand and supply. This allows organisations to efficiently fill more shifts from a wider pool of available and known quality staff to significantly reduce the reliance upon agency workers as well as back-office admin.

Allocate Pay supports Allocate CloudStaff and collaborative banks by taking the burden of payroll away and making payments for collaborative banks simpler and faster.

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Considering a collaborative bank?

40% of all agency hours are worked by staff who have NHS contracts. 67% of those come from the top 5 neighbouring organisations, based on the RLDatix analysis of 118 Trusts.

Complete the below form to find out how your Trust, STP or ICS compares to the regional workforce movements.

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Improve efficiency

A shared workforce bank with intelligent workflow and rules takes the hard work out of matching and booking the right staff to available shifts or duties

Increase attractiveness

Allocate CloudStaff is flexible and increases the number of shifts available which makes working for a regional staff bank more attractive than agency

Reduce patient risk

Patients will experience greater continuity of care, from staff experienced in and familiar with their working environment


Seamlessly integrates with Allocate Optima and Allocate BankStaff to allow the easy flow of information and data to eliminate the need for double entry

Discover how others are using Allocate CloudStaff

Hear Lee Gutcher, Programme Manager at North Central London ICS, discuss how they have utilised Allocate CloudStaff for their collaborative bank. Supporting them to boost fill rates, engage staff and increase visibility across the Trusts within the ICS.

“There is significant pressure on trusts financially and the big area to focus on is agency spend – we will never get it down to zero, but this is a great way to ensure that agency spend reduces and reduces significantly.”

Sue Winter
Director of Workforce, Epsom and St Helier University Hospitals NHS Trust

Read the full case study

“The data shows the underlying downward trend in terms of agency spend and usage. The Collaborative Bank has had an impact and contributed to this reduction, ensuring we never use agency staff where bank staff are available.”

Chris Goulding
Director of Workforce, South West London Collaborative Bank Project Lead

Read the full case study

Get in touch to find out more


We are managing agency costs effectively. Why should we join a collaborative staff bank?

A collaborative staff bank provides many more benefits than just reducing agency costs. It gives your staff an opportunity to work in partner trusts and gain additional knowledge and experience. Vacant shifts get filled faster and improved shift fill-rates enable the delivery of better care. Furthermore, Allocate CloudStaff helps bring complete visibility of shift bookings and compliance to safe working practices across the cluster.

How can I access Allocate CloudStaff?

Workers access Allocate CloudStaff duties and data via Allocate Loop which provides users with one-touch-access to manage all aspects their work. A Trust’s operational staff use Allocate Optima and Allocate BankStaff to access the Allocate CloudStaff hub to manage duties and processes.

I'm a doctor/nurse. What's in it for me?

Allocate CloudStaff allows you to book available shifts across the trusts in the collaborative bank using your smartphone. Using the Allocate Loop app, you would also be able to view your roster, request shifts on future rosters, manage your annual leave, view your timesheets, submit and track your expense claims and upload documents directly.

We use Allocate Optima and/or Allocate BankStaff. How do we start using Allocate CloudStaff?

That’s great, you are ready for Allocate CloudStaff. Identify a Trust to partner with and start now, get in touch to arrange a demo.

What does it take to set up a collaborative staff bank?

You can start by joining up with just one partner trust and then scale up with other multiple trusts and staff groups. The Allocate CloudStaff QuickStart Toolkit guides you through the process and gets you up and running quickly. Our team can also support you so get in touch to find out more.

How does Allocate Pay support collaborative banks?

Allocate Pay can issue weekly payments for collaborative bank staff via the traditional PAYE mechanism, or as a limited company, download our datasheet here find out more.

See our Allocate CloudStaff related resources

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