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for Care Homes

Intelligent Rostering | Financially Smarter | Clinically Safer

Discover OptimaFree roster health check

Discover how you can turn rostering into the operational centre of how you run your care home

Our Care Home Community

The Optima Difference

For us, workforce management is more than just creating a roster, and then revisiting it to run payroll. It’s about efficient use of your staffing resource you have available, so you can deliver a safe care home service.

The old way leads to staffing gaps when there shouldn’t be and that are costly to fill, as well as times when you’re over staffed and wasted resource.

All this leads to unhappy, burnt out staff. Plus, an unsafe service for your residents.

Make your rosters work for you

We take the concept of a roster and turn it into the operational centre of how you run your care homes. By using Optima to make your rosters the foundation of your service delivery, you can ensure you are delivering a service that is correctly staffed, safe for everyone and within budget.

  • Centralise and streamline rostering operations to drive cost savings
  • Ensure the right people are in the right place, to provide the right care
  • Plan, deploy people and resource safely, in the most sustainable and fair way

1. Create the best possible rosters

With innovative automation and people-centric processes that build-in leave and shift requests from the start, our comprehensive Optima suite enables you to easily create complex, multi-disciplinary team schedules. Real time data means your rosters tell you how they are performing on safety, budget and other key KPI’s.

  • Drive costs savings by centrally & streamlining rostering operations
  • Improves staff satisfaction and retention thanks to fair and efficient rosters
  • Integrates with payroll providers for a simple and error free process

2. Let your rosters live and breathe

There is always going to be changes in the roster, right up to the day the shift is worked. With real time data and in-built rules & reporting, Optima enables you to deal with the changes as they happen, clearly identifying any gaps so you can fill them quickly, and at the right cost.

  • Integrate bank operations with your rosters to reduce agency spend and fill the shift at the right cost

3. Move from just planning, to live operations

When the shift starts, empower your operational teams to deliver a safe, quality service. With access to the live data, for both your workforce and resident acuity, your teams can deal with changes and fix problems as they are happening, using the data to support their Professional Judgement.

  • Quickly identify issues to enable managers to flex in line with resident demand
  • Report on planned, actual and required care hours to help review staffing levels
  • Integrates with time and attendance solutions, to support accurate payroll
Discover the Optima platform

“One of the most common things we get feedback on is how much Optima has improved our payroll processes. It makes it quicker and removes many manual processes we used to have to do.

Having that increased visibility and easy changes to the roster is another thing we get positive feedback on, so from that, a payroll perspective and a time perspective for our admins, they are the biggest wins.”

Donna Power | Project Manager, Barchester Healthcare

North Devon Hospice | Loop customer story

Hear from Lucy Symes, HR Advisor at North Devon Hospice, on how they introduced Loop to their entire organisation, including clinical, non-clinical support and retail employees.

Check out this customer story to discover:

  • Who they are and why they introduced Loop
  • Their benefits from rolling out Loop
  • What the future holds for North Devon Hospice
Read now

Get in touch for your free roster health check

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