Allocate Optima | The only roster system built for the health and care industry.

Allocate Optima | The only roster system built for the health and care industry.

Right People. Right Place. Right Time.

Allocate Optima | The only rostering solution built for the health and care industries.

The only rostering solution built for the health and care industries.

As the only rostering solution built for the complex needs of the healthcare industry, Allocate Optima makes the process of creating rosters as simple as possible, while ensuring safe staffing, efficient use of resource and meeting the needs of patients. It delivers proven, intelligent, end-to-end staff management based on one consolidated view of all staff groups and all staff types, whether substantive, bank or agency.


Safer staffing

Bring workforce and patient acuity together to match staffing levels to patient need.

Joined-up working

Roster across multiple locations and disciplines, integrating doctors, nurses and other staff.

Complete HR

Connect your HR system and payroll details, including ESR, with Allocate Optima to streamline the admin process.

Easy on the eye

A intuitive interface built on industry leading functionality that everyone loves, makes rostering simpler and easier to do.

Roster where you want

As the first eRostering system to be built for tablet devices as well as computers, Allocate Optima is the most accessible and convenient rostering system available.

Allocate Optima enables effective, efficient use of the resources we have available, whilst supporting safe staffing at the same time. At my previous NHS Trust, I personally found the avoidable cost report very effective in my role in understanding and focusing on the workforce productivity agenda.

This focus and use of e-roster has continued here at the Royal Wolverhampton NHS Trust where we have seen a substantial drop in reported unused hours from a peak of circa 150k hours, per reporting period, down to a current steady state of circa 6k.

We have already introduced upper and lower control levels in order to help us monitor the use of annual leave and are about to expand further our use metrics/available reporting, that Allocate Optima can provide us with.

Alan Duffell
Director of Workforce, The Royal Wolverhampton NHS Trust

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How does Allocate Optima provide cost savings?

  • Allocate Optima integrates with Allocate BankStaff or NHSP to ensure that all vacant duties are filled in the most efficient and safest way.
  • Highlights and reduces avoidable costs by better utilisation of the workforce.
  • Streamlines operations by automating payroll and absence processes.
  • Reduced dependency on bank and agency staff.

What does Allocate Optima integrate with?

The e-Rostering software helps to ensure that shifts are filled by appropriately skilled staff at all times – whether substantive, bank or agency – by linking directly with Allocate BankStaff or NHSP. Managers benefit from making bank requests directly from the roster, and from seeing bank and agency assignments as part of the roster, while bank office staff receive requests that are more timely and are able to easily check against substantive duties for WTD compliance.

See our Allocate Optima related resources