Share bank and locum workforces with Cloudstaff

and reduce agency and admin spend.

Share bank and locum workforces with


and reduce agency and admin spend.

CloudStaff supports you to share bank and locum workforces to create a regional collaborative bank.

It acts as a third line of defence after good rostering and internal bank staff fulfillment. With an extended bank of staff, you can maximise opportunities for flexible workers, minimise the need for agency, and significantly reduce agency spend.

CloudStaff can be used across all staff groups and links trusts together to create an integrated view of demand and supply. This allows organisations to efficiently fill more shifts from a wider pool of available and known quality staff to significantly reduce the reliance upon agency workers as well as back-office admin.

AllocatePay supports Cloudstaff and collaborative banks by taking the burden of payroll away and making payments for collaborative banks simpler and faster.

Considering a collaborative bank?

40% of all agency hours are worked by staff who have NHS contracts. 67% of those come from the top 5 neighbouring organisations, based on the Allocate analysis of 118 Trusts.

Complete the below form to find out how your Trust, STP or ICS compares to the regional workforce movements.

Find out more

Improve efficiency

A shared workforce bank with intelligent workflow and rules takes the hard work out of matching and booking the right staff to available shifts or duties

Increase attractiveness

CloudStaff is flexible and increases the number of shifts available which makes working for a regional staff bank more attractive than agency

Reduce patient risk

Patients will experience greater continuity of care, from staff experienced in and familiar with their working environment


Seamlessly integrates with HealthRoster and BankStaff to allow the easy flow of information and data to eliminate the need for double entry

“There is significant pressure on trusts financially and the big area to focus on is agency spend – we will never get it down to zero, but this is a great way to ensure that agency spend reduces and reduces significantly.”

Sue Winter
Director of Workforce, Epsom and St Helier University Hospitals NHS Trust

Read the full case study

“The data shows the underlying downward trend in terms of agency spend and usage. The Collaborative Bank has had an impact and contributed to this reduction, ensuring we never use agency staff where bank staff are available.” 

Chris Goulding
Director of Workforce, South West London Collaborative Bank Project Lead

Read the full case study

Get in touch to find out more

Thank you for your interest in CloudStaff. A member of our team will be in touch very shortly.


We are managing agency costs effectively. Why should we join a collaborative staff bank?

A collaborative staff bank provides many more benefits than just reducing agency costs. It gives your staff an opportunity to work in partner trusts and gain additional knowledge and experience. Vacant shifts get filled faster and improved shift fill-rates enable the delivery of better care. Furthermore, CloudStaff helps bring complete visibility of shift bookings and compliance to safe working practices across the cluster.

How can I access CloudStaff?

Workers access CloudStaff duties and data via the Me app or Loop app which provides users with one-touch-access to manage all aspects their work. A Trust’s operational staff use HealthRoster and BankStaff to access the CloudStaff hub to manage duties and processes.

I'm a doctor/nurse. What's in it for me?

CloudStaff allows you to book available shifts across the trusts in the collaborative bank using your smartphone. Using the Me app, you would also be able to view your roster, request shifts on future rosters, manage your annual leave, view your timesheets, submit and track your expense claims and upload documents directly.

We use HealthRoster and/or BankStaff. How do we start using CloudStaff?

That’s great, you are ready for CloudStaff. Identify a Trust to partner with and start now, get in touch to arrange a demo.

What does it take to set up a collaborative staff bank?

You can start by joining up with just one partner trust and then scale up with other multiple trusts and staff groups. The CloudStaff QuickStart Toolkit guides you through the process and gets you up and running quickly. Our team can also support you so get in touch to find out more.

How does AllocatePay support collaborative banks?

AllocatePay can issue weekly payments for collaborative bank staff via the traditional PAYE mechanism, or as a limited company, download our datasheet here find out more.

CloudStaff Brochure

CloudStaff links existing staff banks across Trusts and creates a shared, collaborative staff bank for all staff groups including non-medical (administration and clerical) staff thereby limiting the reliance on external agencies to source temporary workforce.


CloudStaff Datasheet

Regional bank software better than agency. CloudStaff enables organisations to eliminate the cycle of agency reliance by providing software to create shared staff banks for locums, nurses and others.


Case Study: SW London Collaborative Staff Bank

At a time when just under half (44 per cent) of all NHS trusts are in deficit, reducing reliance on agency staff is one way that trusts can improve their financial position, shown by the South West London Collaborative Staff Bank.

Learn More

Brochure: Flexible Solutions for Temporary Staffing

Flexible end-to-end workforce solutions streamline the bank shift booking process and drastically reduce agency spend for even the most complex requirements.