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The benefits of integrating a community workforce planning tool with an Electronic Patient Record (EPR) system

Using a digital solution for your community workforce planning is an effective way to support capacity and demand planning, creating fairer and more realistic caseloads and matching clinician skillsets to patient need.

But how can integrating with other systems, specifically an EPR system, further support productivity?

Here are our top five benefits to an EPR integration:

  • Patient data is automatically pulled through from the EPR system
    Patient referral and demographic data, including NHS number, address etc. is immediately pulled through from the EPR system, ensuring staff have access to a single source of truth and can create an appropriate patient treatment plan. Integration also enables data to flow both ways between the two systems, ensuring data accuracy and reducing admin time.
  • Referrals can be managed more quickly and easily
    With a standalone scheduling system, referrals have to be added manually, which can take a considerable amount of admin time. With an integration, referrals are automatically pulled into the workforce scheduling system, allowing for quicker and easier management of handling referrals, increasing the speed at which treatment plans can begin and reducing admin time for staff.
  • Patient care requirements can be updated in a timelier manner
    When changes occur in a patient record in the EPR, such as address or treatment requirements, this data is automatically pulled through to the workforce scheduling tool. Making this information clearly visible to clinicians, will help to ensure less missed visits or errors in care, where information has not been updated in a timely manner.
  • Data accuracy and visibility is ensured
    With data being pulled through an integration clinicians can be confident that they are viewing the most up-to-date information on a patients care requirements. This is especially important for visibility of details around further illness or injury that would need to be communicated quickly for a patient receiving regular care.
  • Data sharing and information governance is safeguarded
    With important and sensitive information being transferred directly from one system to another, an integration removes any possibility of human error, providing reassurance that information being used to decide when, how and what care is being provided to a patient, is accurate and safe.

Compared to traditional paper or excel processes, a digital community workforce planning tool is a powerful way to create efficiencies and more manageable workloads for your team. But integrate with your EPR system and you are supercharging your ability to provide safer, more consistent patient care.

Introducing Allocate eCommunity

The Allocate eCommunity system allows for the easy allocation, organisation and review of community care visits, patients and clinicians. Accessible for both clinicians and admin staff, the system provides a real-time view and up to the minute updates of activities taking place within a community care setting.

What does Allocate eCommunity integrate with?

  • Allocate eCommunity integrates with Allocate Optima for a seamless connection between your e-rosters, for a full transparent view of available resources.
  • The system also integrates with the systmone and Access Rio Electronic Patient Record systems, for quick and painless data transfer between systems, reducing admin and eliminating manual input errors.

The integration between Allocate eCommunity and Rio is a real gamechanger. With an average of 227 referrals a day, across 39 teams, the time spent duplicating information across the system takes up to 10 minutes per referral. Now, with the integration in place, it’s saving a total of 38 hours per day - that’s an hour, per team, per day. The connection between the systems is eliminating human error and ensuring no patient information is missed. In addition, the system allows us to safely plan our staffing needs around the demands and complexities of our patients. It has revolutionised how we provide care, saved time and made our care safer.

Trish NolanHead of Digital Skills & Business Change, Midlands Partnership NHS Foundation Trust

Find out more about Allocate eCommunity

Would you like to learn more about Allocate eCommunity and how it could integrate with your EPR system?

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