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Allocate ActivityManager

Effectively schedule clinical staff around clinical activity.

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Use Allocate ActivityManager to assign staff to clinical activities in theatres, on the wards, or in clinics, ensuring the appropriate staff are delivering care at all times.

This clinical staff scheduling software can match not only the activity lead, but also any supporting staff such as resident doctors, nurses, ODPs, or specialists. 

Designed in partnership with healthcare organisations to enable staffing to be managed around activities, from theatres to clinics, radiology and emergency activity. Ensures you get a deeper understanding of the clinical activity, delivered or cancelled, when and with what cost implications. Providing the right care, in the right place, at the right time.

There is a new look and feel for the Activity Views to make the screens more compelling and easier to use with clear visibility of staffing gaps. The planner screens are now within Version 11 so there is no need to log into a separate application. The Supervisor is more visible on the activity card which meets the needs of the Cappuccini test for Anaesthetics. Plus roster screens have visibility of PA balances which will help make more informed staffing decisions.

Improve productivity

Reduce the number of cancelled activities, and quickly redeploy staff when last-minute cancellations do occur 

Safety Icon

Increase Safety

By providing consultants with confidence they will have the right team to deliver patient care

Accessible on the go

Allow staff to view the clinical activity schedule at any time via their smartphones, including details such as who they will be working with

Boost confidence

Provide medical staff with the knowledge that they will be working with the right team

Watch our webinars

During this session, you’ll hear from the team at Bolton NHS Foundation Trust, as they take us through the incredible results they’ve seen in reducing theatre waiting lists using ActivityManager. Discover how they eliminated the cancellation of Theatre lists due to shortages of ODP and nursing staff, resulting in no cancelled theatre lists for the last 12 months with the use of effective activity based rostering.

Presenters

  • David Bolton | Head of Workforce Systems | Bolton NHS Foundation Trust
  • Kristopher Booth | Matron (Main Theatres & Ophthalmology) | Bolton NHS Foundation Trust
  • Chaired by Tom Ross, Product Manager, RLDatix
Watch now
Bolton webinar

Watch the 80-minute recording of our webinar recorded live on our Study Day with James Paget University Hospitals NHS Foundation Trust.

Presenters

  • Professor Martin Elliot, Chief Medical Officer, Allocate
  • Laura Green, Senior Workforce Manager, James Paget University Hospitals
  • Nathan Bull, Digital Workforce Business Manager, James Paget University Hospitals
  • David Hewitt, Workforce Project Manager, James Paget University Hospitals
  • Deborah Chapman, Assistant Director, Digital Workforce, James Paget University Hospitals
Watch now

Listen to Dr. Anna Blackburn and Lewis Yaxley as they discuss:

  • their key takeaways and experiences from the medical rollout
  • the difference eRostering has made to their staff and processes
  • their secrets to making the roll-out successful
  • their hints and tips on engaging medical staff groups

Presenters

  • Dr Anna Blackburn, Consultant Physician, Respiratory and General Medicine, James Paget University Hospitals NHS Foundation Trust
  • Lewis Yaxley, Business Support Manager)Group Product Manager, Consultant Physician, Respiratory and General Medicine, James Paget University Hospitals NHS Foundation Trust
  • Liz Jones, Chief Marketing Officer, Allocate Software (Moderator)
Watch now

RLDatix’s solutions have given us visibility of medical workforce issues in a way that wasn’t possible with a paperbased system.

Dr Andy Haynes
Executive Medical Director, Sherwood Forest Hospitals NHS Foundation Trust

READ THE FULL CASE STUDY

I feel like we have come a long way, with improvements made to the system by Allocate following feedback from the anaesthetists. The functionality, audit trail, governance and reassurance the system provides is much better that what we had for all theatre staff and service managers.

Amanda Limbert
Workforce Systems Manager, Airedale NHS Foundation Trust

READ THE FULL CASE STUDY

Get in touch to find out more

FAQ:

Which solutions does Allocate ActivityManager integrate with?

Allocate ActivityManager integrates with:

  • MedicOnDuty, Allocate’s locum management and bank system to ensure that all activities with vacant duties are filled
  • eJobPlan, allowing you to cross-reference contracted versus delivered consultant activity

Does Allocate ActivityManager integrate with ESR?

Yes, staff are planned around a single clinical objective and location and ESR integration.

What reporting does Allocate ActivityManager provide?

Allocate ActivityManager provides you with the ability to understand exactly what clinical activity is being delivered, see completed, cancelled and moved clinical activity.

See our Allocate ActivityManager related resources

Allocate ActivityManager Datasheet

Allocate ActivityManager is a revolutionary way to plan, manage and integrate the activity of medics and entire multi-disciplinary teams as it puts the patient at the heart of the workforce planning process.

Case Study: Sherwood Forest Hospitals

For several years Sherwood Forest Hospitals NHS Foundation Trust has wanted to improve the visibility of the medical workforce issues, specifically to understand productivity, agency spending and annual leave management in greater detail.

Case Study: James Paget University Hospitals NHS Foundation Trust

In 2019, James Paget University Hospitals NHS Trust went from a standing start to achieving 100 per cent of its medics in the Division of Medicine fully electronically rostered within just nine months with Allocate’s eRostering programme. After 18 months, this had been rolled out across the trust to all 4,329 staff.

Case Study: Amanda Limbert Workforce Systems Manager, Airedale NHS Foundation Trust

I feel like we have come a long way, with improvements made to the system by Allocate following feedback from the anaesthetists. The functionality, audit trail, governance and reassurance the system provides is much better that what we had for all theatre staff and service managers.

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