Discover eRota

and find out how our customers have saved over £40 million combined through rota planning.



and find out how our customers have saved over £40 million combined through rota planning.

Over 150 NHS trusts use Allocate’s eRota, resulting in a combined saving of over £40million for these organisations through creation of efficient and compliant rotas.

eRota gives you peace of mind by creating fully compliant junior doctor rotas which meet the requirements of the new deal / 2016 junior doctors’ contract at the same time as the European Working Time Directive (EWTD), and tailors them to service and training needs. The eRota software allows you to anticipate rule breaches, eliminating the unexpected costs that can arise as a result of non-compliance.​

eRota contains significant functionality to support the process of exception reporting, for both the doctor and Safety Guardian to ensure prompt resolution or remedial action to ensure safe working hours maintained. With an easy-to-use dashboard that displays and prioritises recorded exceptions, enabling them to make and communicate exceptions in a timely manner

Easy conversion

Adapt new deal rotas to 2016 contract rules with just the click of a button

Pay assessment

Allow eRota to accurately calculate pay for all rotas, including mixed grade rotas

Exception reporting

Increase ease of exception reporting for junior doctors, with real-time recording via secure online accounts


Fully integrated with our electronic rostering solution

Improved compliance

Anticipates rule breaches if rota is non-compliant

“eRota is comprehensive, easy to use and helps us build the most effective rotas to meet both our doctors’ and organisation’s needs. Allocate’s responsiveness to update the system to meet the 2016 contract changes makes me feel we are in safe hands.”

Brian Jones
Medical Staffing Lead, Lancashire Care NHS Foundation Trust

eRota | Submitting an exception report in two minutes

Discover HealthMedics Optima

Get eRota as part of HealthMedics Optima, a powerful all-in-one package that includes eJobPlan, ActivityManager, MedicOnDuty, BankStaff+, and MedicAppraisal. You’ll also get access to our free training and accreditation from the Allocate Academy and a Customer Success Analyst to ensure you get the most from your Allocate solutions.


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What training and support is available with eRota?

We understand it is not always possible for managers, or clinicians to be experts in both the new deal / 2016 junior doctors’ contract rules and EWTD regulations. With eRota, expert training and instant access to the Allocate HealthMedics help-desk comes as standard. If you need help with understanding policies, or building and managing rotas, you can be sure that our friendly specialists are always on hand to give you guidance and assistance.

How easy is it to create a junior doctor rota?

eRota has a ‘Global Rota Search’ which gives you access to thousands of compliant live new deal rota templates, so you can get started in next to no time.

eRota Datasheet

Planning rotas is an essential part of organising the medical workforce. Junior doctor rotas can be particularly challenging as they need to comply with different sets of rules.


Case Study: Hull & East Yorkshire NHSFT

The Hull and East Yorkshire Hospitals NHS Trust provides acute care for a population of around 600,000 and employs over 8,000 staff. The Trust began the journey to support the introduction of the new junior doctor contract, started using Allocate’s eRota.

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