The Snapshot 📷
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Event 🎫 | NHS ConfedExpo 2025
Where we’ve been
This month, we were proud to attend NHS ConfedExpo 2025—two days filled with energy, insight, and forward-thinking conversation.
Our Senior Product Manager, Tom Ross, was joined on the stand by Dr. Darren Kilroy, Medical Director, and other members of the RLDatix team. Together, they welcomed attendees to take the RLDatix pulse, explore our latest innovations, and share ideas on the future of safer staffing and smarter workforce solutions.
Bold ideas to thought-provoking discussions, a key theme throughout the event was the importance of unlocking hidden workforce efficiencies to deliver safer, smarter care across the system.
Thank you to everyone who stopped by—we loved connecting with you!
🎥 Upcoming Webinars | Exception Reporting
Don’t Miss! Exception Reporting Reforms 2025
We’re continuing our work to ensure our suite of solutions are ready for the upcoming Exception Reporting Reforms in September. In response to the changes, we’re simplifying exception reporting workflows and enhancing integration across Rota, Loop, and Optima to improve usability and compliance. To support you through these reforms, we’ll be hosting a series of dedicated webinars featuring our clinical and product experts, where we’ll walk through what the reforms mean in practice and how our updates will help Trusts meet the new requirements with confidence.
Upcoming Webinars: Preparing for the Exception Reporting Reforms
- Wednesday 9th July 11-11:45am
- Wednesday 13th August 11-11:45am
- Tuesday 9th September 3-3:45pm
For more information, including FAQs documentation, guidance and Webinars, please click the link below to stay up to date.
“Feedback from resident doctors has been clear—they desire a simpler, more transparent exception reporting process. We’re committed to delivering solutions that meet these needs.”
Tom Bird, Medics Product Manager, RLDatix
Product Updates 🔄💥
We’re thrilled to announce that Optima 11.5.2 and BankStaff 11.5.2 are on the way—and these are not just updates, they’re game-changers.
You might’ve seen the teasers for ‘BankStaff. But Better.’—and now the wait is nearly over. With a brand-new user interface and enhanced experience, this update redefines how you interact with the platform. Meanwhile, Optima 11.5.2 is a major leap forward. Designed with your feedback in mind, it has huge features to help medics enhance their productivity, safety and workforce. This isn’t just a release—it’s a reimagining of how health and care workforce tools should work.
📌 Stay tuned for release notes and feature highlights—coming soon to your inbox and our Knowledge Hub.
⬇️ Click the links below to view our latest articles:
🎙️ Podcast | The Connection
From Surgeon to System Leader, Prof. Stella Vig
In this episode, Liz Jones and Darren Kilroy are joined by Prof. Stella Vig, Deputy National Medical Director for Secondary Care at NHS England, to dive into challenges in surgery, the evolution of medical careers, and the transformative potential of AI in healthcare.
What You’ll Learn:
- How challenging career stereotypes and pursuing unconventional paths can lead to groundbreaking achievements in medicine
- Why the “if you can’t see it, you can’t be it” mentality shouldn’t limit medical career aspirations
- The critical role of meaningful mentorship in shaping medical careers and encouraging diversity in specialised fields
- How AI and wearable technology are revolutionising preventative healthcare and surgical interventions
- The importance of maintaining human connection in patient care while leveraging technological advances
🎧 Listen now on Apple Podcasts | Spotify | YouTube
Tip of the Month from Customer Success 🚀
Ensure LTFT Settings Are Applied Correctly in Rota
If you’re working with Less Than Full Time (LTFT) doctors, it’s essential to ensure LTFT settings are correctly applied to each Rota slot. This ensures accurate pro-rata calculations for leave, salary, and on-call allowances—keeping everything compliant and fair.
We’ve created a helpful overview guide to walk you through what each setting means, including:
- LTFT % and On-Call contribution
- Annual/Study Leave & Bank Holiday entitlements
- Salary and weekend frequency adjustments
- EWTD opt-out tracking
⬇️ View the LTFT Settings Guide:
Need more support? Reach out to your Customer Support Manager to arrange a call or email [email protected].
Community Updates 🤝
Medics Rostering Community Group
On 24th June, we hosted our latest Medics Rostering Community Group, bringing together 25 attendees from 15 organisations across the UK.
The session sparked fantastic discussion around:
- The Medics product roadmap
- Current user experience and interface improvements
- The evolving Roster Admin role profile
- Features in development and what’s coming next
- Different approaches to leave management
A huge thank you to everyone who joined and contributed to the conversation. Your insights help shape the future of our solutions.
Interested in joining a future session? Reach out to your Customer Success Manager or email [email protected] to get involved.
Customer Spotlight 🔦
James Paget University Hospitals NHS Foundation Trust is relaunching medics rostering roll-out with a focus on outcome-based objectives. Emergency Medicine is the first specialty in the spotlight with an initial meeting with clinicians already under their belt. We’re partnering with Nathan in the roster team to support a successful project, and it’s been well received by the clinical team so far.
Medics Learning & Accreditation Update 🎓
RLDatix University
We’re committed to supporting your professional development and we’re thrilled to share some key highlights from our Medics training and accreditation journey. These stats are increasing month on month, and we’re so pleased to share them with you!
Medics Training Success
Since May last year, we’ve welcomed 516 candidates onto our Medics courses, with 282 Trainer-Led Virtual Classroom courses attended and 234 eLearning courses accessed, helping users gain the skills and confidence they need to get the most from our solutions.
Access RLDatix Academy Online
All our training and certification content is available on RLDatix Academy—your go-to learning hub.
New user? Request access via [email protected]
