Allocate SafeCare

Unlock productivity and safeguard patient safety with Allocate SafeCare.

Our unique daily staffing software, used widely throughout the NHS, matches staffing levels to patient acuity, providing control and assurance from bedside to board. It is designed to increase patient safety while maintaining efficiency and enables informed decisions to be taken at various levels of management.

Allocate SafeCare helps organisations embrace a real-time staff deployment. It provides live visibility of staffing levels and by matching with patient demand, can highlight areas which are short on workload-based care hours. It has been designed to enable reviews of daily staffing issues at both unit level and across the entire organisation, providing an instant view of whether the actual staffing levels are deemed safe to meet the clinical demand.

To enable Allocate SafeCare to calculate the required care hours, information from a patient census is required. The Safer Nursing Care Tool (SNCT)* has been developed to help hospital staff measure patient acuity and / or dependency to inform evidence-based decision making on staffing requirements and workforce. In short, Allocate SafeCare with SNCT combines the Allocate SafeCare product with the SNCT datasets of patient care levels and required care hours.

As with all safer staffing decision support tools it is essential to apply professional judgement to all outputs. You can compare staff numbers and skill mix alongside actual patient demand in real-time, allowing you to make informed decisions and create acuity-driven staffing.

Allocate SafeCare has been awarded an endorsement statement by the National Institute for Health and Care Excellence (NICE) in relation to its guidelines for Safe Staffing (SG1).

*SCNT is a license by Imperial Innovations is an additional charge to your Allocate SafeCare license

Avoid agency use

Redeploy staff safely with full sight of how this will impact services elsewhere

Oversee staffing levels

Maintain a site-wide overview of staffing levels, with hotspot areas and any potential issues highlighted

View live status

View the live status of wards and any changes as they happen, enabling a proactive response

Increase Patient Safety

Reduce patient risk by better enabling Nurse Managers to flex and redeploy staff in line with patient demand

Safer Nursing Care Tool

Allocate SafeCare with SNCT & MHOST combines the Allocate SafeCare product with the SNCT & MHOST datasets of patient care levels and required care hours

“Redeployment of substantive staff to avoid agency spend has contributed to a significant reduction in temporary staffing spending for the organization: approximately £30,000 per month”.

Adam Ruddock
Temporary Staffing Manager, North Tees and Hartlepool NHS Foundation Trust

Read the full case study

Get in touch to find out more

FAQ:

How does Allocate SafeCare impact daily staffing?

Today wards are using Allocate SafeCare to quickly collect acuity and dependency data that is immediately applied to the appropriate staffing model. Senior nurses and operations teams are then using real-time information from Allocate SafeCare to get an organisation-wide view of staffing levels and staffing needs. This enables them to take proactive and informed decisions before turning to agency cover.

How does Allocate SafeCare meet national standards?

Allocate SafeCare has been awarded an endorsement statement by The National Institute for Health and Care Excellence (NICE) in relation to its guidelines for Safe Staffing (SG1). You can read about the endorsement here.

See our Allocate SafeCare related resources

Case Study: North Tees and Hartlepool NHS
Foundation Trust

North Tees and Hartlepool NHS Foundation Trust has been using Allocate SafeCare to bring about significant workforce changes which include, greater flexibility and responsiveness as well as improved staff experience. Staff now accept redeployment between wards and staffing can now be managed in a planned, organised and transparent way to ensure the trust is providing the best care possible to patients.